Cast98 help
Yep! Your cast members can export any rehearsal from the schedule to Google Calendar, Apple Calendar aka iCal, Outlook, or Yahoo! Calendar.
Yes, you can demo Cast98 before you commit. Just go to cast98.com/demo
No. Cast98 is designed to take the burden off directors and we accomplish that by enabling actors to submit all their contact info, emergency info, conflicts, and role preferences digitally. Then we automatically sync that information without directors having to do anything extra.
We recommend that you invite your cast to submit the audition form as a formality because it takes them less than 5 minutes and will spare you hours of tedious work. Actors and parents of actors love Cast98; you'd be depriving them of some great cast-only features if you don't invite them to be a part of your show!
First, you need to invite your cast and crew to create a profile on Cast98 and submit the audition form for your show. That'll take them all of 5 minutes, so within a couple hours you will be up and running. As they sign up, you'll be able to add them to the cast list by going to your show page and clicking Manage Cast & Crew in the director tools.
When actors submit the audition form for your show, a snapshot of their conflict calendar is captured by the form. If they add or remove conflicts after that, they need to notify you (the director) and you can choose to accept or deny their updates. If you wish to deny them, you don't need to do anything.
If you wish to accept the changes, go to the Auditionee Dashboard, click the actor's name to open their audition form, and look for the button labeled Save & Sync. That'll pull a fresh copy of their conflicts into the form and schedule builder.
If you are directing a show for a non-profit drama group or public school, you can self-identify as a not-for-profit organization when you add your company as a studio on Cast98. Head over to the studio membership section, provide your tax ID for verification purposes, and then you'll be able to sign up for the Basic Membership at a discounted rate.
Yes, you can totally use Cast98 even if you're not a theatre. Dance studios, schools, drama clubs, chorus groups, film studios... heck, even sports teams, study groups, and non-performance-based organizations can benefit from automated scheduling, as long as they don't mind nomenclature like auditions, rehearsals, and shows.
Headshot and resume uploads are included for performers on their actor profile. They can update these files at any time by editing their profile.
When setting up the audition details for your show you are able to add up to 25 time slots, each with an optional max. capacity. When the number of performers who signed up for a particular block exceeds the maximum capacity, that time slot will no longer show on the audition form for the next auditionees.
The premade audition form already includes all the information regularly found on paper forms: demographic info, emergency contact info, past experience, conflict calendar, and role preferences are all built-in. There's even freeform space for additional information if that's not enough, so the audition details can point auditionees to answer any additional questions like "Are you willing to dye your hair?" or "Are you comfortable with stage kissing?"
In 2020, Cast98 will offer more robust audition form controls for studios with a Pro Membership.
We offer public secondary schools the same discount we offer non-profit organizations for the basic membership that renews annually. The per-show rate (without membership) is unchanged.
If you need to reset your password, follow the Forgot My Password prompts next time you try to login. Don't forget: You can login with the username OR the email address that you setup when you first created your profile! For parents that maybe used the same email address on a child's account, you'll need to login with your username or else you might experience some quirky behavior when viewing show resources.
There's no way around the unique email requirement for registering on Cast98. All users need this email address for the password reset to work, and to identify them as they try to access restricted areas (like rehearsal schedules).
If a parent doesn't want to create an email address for their child (it can be a neat sweet 16 birthday gift if you've been writing your child emails all their life), there is a trick in Gmail that enables them to use several variations of one email address without creating anything new.
Here's how...
Say your email address is myname@gmail.com. You can use a plus sign "+" to add an arbitrary suffix to your email address before the @ sign, and any mail sent to the new version will arrive at myname@gmail.com.
For example:
myname@gmail.commyname+son@gmail.commyname+daughter@gmail.commyname+Chris@gmail.comThese will all receive mail to myname@gmail.com and Cast98 will accept these variations as unique email addresses when registering new users.
Exclusions: this is confirmed to work using email addresses hosted with Gmail and Fastmail.
Yes, you can. Here is a help guide explaining how to have one audition for many shows.
The gist is to create an extra show, give it an arbitrary name like General Auditions, and use it as your sole-source for auditions. Then have your cast members submit the audition form on each of your real shows, and then each show director can cast each show like normal and start scheduling rehearsals. Not bad for one night's work.